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Microsoft EES FAQ

Posted by Software @ Penn State | 07.01.2011

Microsoft Enrollment for Education Solutions (EES) FAQs

 

Penn State has entered into a Microsoft Enrollment for Education Solutions (EES) agreement which takes effect on July 1, 2011.

 

What products are included for my annual FTE fee?

Product

Version

Office

Windows

 

Mac

Windows Upgrades *

 

Windows Thin PC

 

Enterprise CAL Suite includes access rights for:

 

Windows Standard

 

Windows Active Directory Rights Mgmnt

 

Exchange Server Std

 

Exchange Server Enterprise

 

SharePoint Server Std

 

SharePoint Server Enterprise

 

Lync Server Std

 

Lync Server Enterprise

 

SCCM Standard Management License

 

SCCM Enterprise Management License

 

SCCM Client Management Suite

 

Forefront Protection Suite

 

Forefront Endpoint Protection

 

Forefront Unified Access Gateway

Windows Server

Standard

 

Enterprise

 

Datacenter

Exchange Server

Standard

 

Enterprise

Sharepoint Server

Standard

 

Enterprise

Lync Server

Standard

 

Enterprise

System Center

Configuration Mgr

 

Client Mgmnt Suite

 

Data Protection Mgr

 

Service Manager

Forefront

Protection Suite

 

Endpoint Protection

 

Unified Access Gateway

SQL CAL

 

SQL Server

Standard

 

Enterprise

 

Standard per Proc

 

Enterprise per Proc

IT Academy

 

           

* Upgrades only on machines with a previous version of Windows OS installed.  Upgrade licenses are eligible on a Macintosh via VM or Bootcamp.

 

This is a higher per FTE fee than we paid last year.  What are the differences?

The previous 6-year Campus Agreement with Microsoft was for Office only.  Some administrative areas also chose to license Core CAL and/or Windows Upgrades as well.  This agreement licenses the entire University’s faculty and staff, with the exception of technical service employees, for all of the products listed above.

 

Does this cover all the machines that my campus/college/department owns? 

Licenses can be installed on any machine purchased with University funds. Machines that are loaned to the University for Penn State use are also covered. For example machines loaned for research purposes.  Licenses must be removed from these machines once they are no longer in use by the University.

 

How much will I pay each year (for the next 6 years)? 

For fiscal year 11/12, administrative areas will be charged based on what they were licensing in the previous fiscal year.  In subsequent fiscal years, all administrative areas will pay the same amount for the entire license suite.  Estimated cost for fiscal year 12/13 per FTE will be $50.  Cost per FTE is expected to increase slightly each subsequent fiscal year.

 

Are the licenses perpetual? 

No, the EES is a 6-year lease program. At the end of the contract term, Penn State's option will be to renew the lease, buy out the licenses to become perpetual, or revert to the versions that you currently have installed as of June 2011.

 

How will I get the media?

Media for Penn State owned machines will be available for purchase from the Computer Store website and will be available via download.  Media for Work at Home rights must be purchased from the Computer Store website.

 

Can I borrow the departmental media to install at home?

No. Per the EES, departmental media cannot physically leave Penn State nor can you use the product key from the departmental media for installation at home. However, you may purchase WAH media for a personally owned machine.

 

If I need a Microsoft product that is not on this list, how do I acquire it? 

All Microsoft licenses not included in the EES will continue to be available through the Software @ Penn State website under the Select Program.

 

How is the FTE calculated? 

The FTE counts are provided by the University Budget Office and are calculated each year in September. 

 

Are technical service employees covered by the EES?

No, they are not a included when calculating the FTE.

 

I understand that student licensing is part of our Campus Agreement.  Is my college paying for that? 

No, please click here for information on the Microsoft Software available for students.

 

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